Privacy Policy

Last updated: May 3, 2026

Tasks Wiz ("we", "our", or "us") is a personal task management application currently in beta. As a beta product, features may change, and data is not guaranteed to persist across updates or maintenance. This policy explains what data we collect, how we use it, and your rights.

Data We Collect

When you sign in with Google, we receive the following from your Google account:

Your email address (used for authentication via AWS Cognito)
A unique user identifier (issued by AWS Cognito, derived from your Google account)

We also store the following data you create within the app:

Tasks: title (up to 200 characters), status, category, and due date
Notes: optional free-form plain text attached to a task (up to 2000 characters per task) — store any context you choose, e.g. links, reminders, sub-steps. We treat this as your personal data and never read or process it for any purpose other than displaying it back to you.
Activity log: a record of task events (created, updated, deleted) with timestamps; for note edits, the activity log records both the previous and new note content
Reminder preferences: Email reminders are enabled by default for new accounts (you can disable them at any time in Reminder Settings). We store your preferred reminder time (default "08:00"), your IANA timezone (auto-detected from your browser on first sign-in, e.g. "America/New_York"), whether reminders are enabled, and the date we last sent you a reminder (to prevent duplicate sends on the same day). These are stored as attributes on your AWS Cognito account.

We do not store your Google profile picture or display name on our servers.

We also collect anonymous technical data via Google Analytics (GA4), including approximate geographic location, browser type, device type, and in-app actions (e.g. task created, task deleted). This data contains no personally identifiable information.

How We Use Your Data

To authenticate you securely via Google OAuth 2.0 and AWS Cognito
To associate your tasks and activity history with your account
To display your tasks and activity log within the app
To understand how the app is used and improve it over time (via anonymous Google Analytics data)
Recurring tasks: If you create a task with a daily, weekly, or monthly recurrence, a scheduled AWS Lambda function (triggered by Amazon EventBridge at 00:05 UTC each day) automatically reads your recurring task settings and creates the next occurrence on your behalf. No additional personal data is collected during this process — the new task inherits the description, category, priority, and notes you set on the original.
Email reminders (enabled by default; opt out any time): A scheduled AWS Lambda function runs every 30 minutes. When your configured local reminder time arrives, it queries your tasks (due today and overdue) and, if you have any, sends you a single daily summary email via AWS Simple Email Service (SES). Your email address is retrieved from your Cognito account at send time and is not stored separately. You will not receive an empty digest — if you have no due-today or overdue tasks, no email is sent. To stop reminders, toggle them off in Reminder Settings (account menu) or click the unsubscribe link in any reminder email — both take effect immediately.

We do not use your data for advertising or sell it to third parties.

Data Sharing

We do not sell or rent your personal data. Your tasks and account data are stored securely on AWS (Amazon Web Services) infrastructure and are accessible only to your account. Anonymous usage statistics are shared with Google via Google Analytics (see Analytics section below). No other third-party data sharing occurs.

Data Security

All data is transmitted over HTTPS. Authentication tokens are stored in session storage and never persisted to disk. Access to your tasks requires a valid login token issued by AWS Cognito.

Your Rights

Access: You can view all your data by using the app.
Deletion: You can delete any task at any time. To delete your entire account and all associated data, use the Delete Account option in the account menu (the ⋯ button in the top-right corner, visible when logged in). This permanently removes all your tasks, activity history, and account immediately.
Reminder opt-out: You can disable email reminders at any time via the Reminder Settings option in the account menu. Every reminder email also includes an unsubscribe link. Disabling reminders immediately stops future digest emails; no further action is required.

Analytics

Tasks Wiz uses Google Analytics (GA4) to collect anonymous usage data including page views, session duration, general geographic region, browser and device type, and in-app actions such as task creation, deletion, and status changes. No personally identifiable information is included in these events. This data helps us understand how the app is used and improve it over time. Google Analytics may use cookies and similar technologies to collect this data. You can opt out via Google's opt-out browser add-on.

Cookies

Tasks Wiz uses cookies only for Google Analytics (see above). Session data required for authentication is stored in browser session storage and is cleared when you close the tab. We do not use advertising or tracking cookies beyond analytics.

Operational Logs

For monitoring, security, and debugging, the API records standard server-side access logs (request ID, HTTP method, path, response status, response latency, and your browser's user-agent string) in AWS CloudWatch. These logs do not contain task content, account identifiers, or authentication tokens, and are automatically deleted after 30 days.

Data Retention

Your tasks and activity logs are retained for as long as your account is active. When you delete your account via the in-app account menu, all associated data is permanently removed immediately. Anonymous Google Analytics data is retained per Google's default retention policy (26 months). Server-side operational logs (see above) are retained for 30 days.

Beta notice: As Tasks Wiz is currently in beta, we cannot guarantee uninterrupted data persistence. Data may be lost due to infrastructure changes, resets, or maintenance. We recommend not relying on this app as your sole record for important information.

Children's Privacy

Tasks Wiz is not directed at children under 13. We do not knowingly collect data from children.

Contact

For privacy questions or data deletion requests, contact us at:

This policy may be updated occasionally. Continued use of the app after changes constitutes acceptance of the updated policy.